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Orientation Policy

March 09, 2008

The Orientation policy is designed to welcome each new employee and make them part of the team from the first day. It seeks to do everything to make the new employee’s adjustment to the job and to the work environment as rapid and pleasant as possible. After hiring, there are two phases of orientation: Phase I—Human Resources Department and Phase II—Supervisors. Phase 1 includes a checklist to be sure all administrative/HR tasks have been completed. Phase 2 includes a checklist to ensure that all necessary supplies, tools, information, and safety equipment have been given to your new employee.

Subject: Orientation

Organization: Anonymous

Example of: Standard Policy

Orientation

At XYZ Corporation, we believe that each new employee is to be welcomed as a part of the team from the first day. We seek to do everything to make the new employee’s adjustment to the job and to the work environment as rapid and pleasant as possible. For these reasons, we:

1. Let each person who is hired know that we are happy to have him or her as an employee and colleague.

2. Provide all new employees with all the information they need.

3. Keep all employees fully informed on all matters of company policy and company action that might involve or affect them in any way.

4. Maintain open communication so employees can obtain information, get answers, and discuss concerns openly with supervisors, Human Resources associates, and officers of the company.

Orientation is the final step in hiring.

The orientation program for all new employees consists of two phases:

1. Phase I — Human Resources Department

2. Phase II — Supervisors

It is important that each phase be completed. (See attached checklists.) If you do not receive the information listed or proper forms, call the Human Resources Department.

Human Resources Orientation Checklist

Employee Name:
Department:
Date:

The following items are to be discussed with the new employee.

Discussed Signed Up/Completed
1. Equal Opportunity Employer/Harassment
2. W-4 Form
3. Safety training
4. I-9 Form
5. Group insurance program
6. Orientation period
7. Workers’ compensation/reporting injuries
8. Bulletin boards
9. Job postings
10. 401(k) plan
11. Holidays — eligibility
12. Vacations — eligibility
13. Sick days — eligibility
14. Proper reporting/recording hours worked
15. Telephone calls—emergency or other
16. Changes in personnel status
17. Cafeteria facilities
18. Parking facilities
19. Service award program
20. Scholarship program
21. Tuition reimbursement program
22. Credit union membership
23. Savings Bonds
24. Working hours
25. Pay procedures
26. Performance review
27. Employment at Will
28. Group insurance booklet
29. Rules of Conduct
30. Safety rules
31. ERISA form
32. Receipt for handouts

Questions:


HR Representative Signature:
Date:

I understand all information covered and have been issued copies of the benefit booklets, Rules of Conduct, and general safety rules and have completed the listed forms. Any questions I had have been answered to my satisfaction.

Employee Signature:
Placed in employee’s permanent file (date):

Phase II – Department Supervisor Orientation Checklist

Employee Name:
Department:
Employee #:
Dept. Supervisor:
Date:

This checklist ensures that all necessary supplies, tools, information, and safety equipment have been given to your new employee. Welcome new employee and put him/her at ease.

Provide Employee With:
1. Key for locker or desk, where applicable
2. Required equipment/tools
3. Required safety equipment
4. Employee’s job classification (title)
5. Initial assignment and necessary training
Discuss:
6. Goals/training of the first 3 months
7. Type of on-the-job/classroom training
8. Possible promotional opportunities
9. Pay procedures (when, where, how)
10. Bulletin boards/postings
11. Hours of work/rest periods
12. Lunch provisions/cafeteria facilities
13. Department/company rules and regulations
14. How to get equipment, tools, and supplies
15. Company safety policies:
a. Review department safety rules and record
b. Inquire about employee’s past safety record
c. Explain procedures to follow in case of on-the-job injury.
Mention nurse on duty 7 a.m. to 3:30 p.m.
16. Overtime policy
17. Importance of good housekeeping
18. Attendance policy/calling in
Additional items:
19. Tour of facility/location of restrooms
20. Observe duties of new job
21. Explain each step as performed
22. Introduce employee to department lead
23. Introduce employee to training instructor
24. Explain systems, e.g., paging, voice mail, e-mail, etc.
25. Completely answer any remaining questions
26. Introduce employee to department head

Signature of department supervisor:
Date:

I understand all information covered and all my questions have been answered.

Signature of employee:

Return completed and signed form to the Personnel Department.


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